Privacy Notice

Saffron Walden Museum Society Ltd

Privacy Notice


We are committed to protecting the privacy of our members and supporters and treat all information you give us with great care

We promise to respect any personal details you share with us. We aim to be clear when we collect your data and not to do anything you would not reasonably expect

Whenever you see the words we, our or us it means Saffron Walden Museum Society Ltd

Where we collect information from

We collect information when you give it to us directly or when it is publicly available and is of legitimate interest to us and our members

What personal data we collect

For members of the Museum Society we collect your name, your contact details, subscription or donation details and any Gift Aid declaration
For a supporter, volunteer, a person in the local or broader community who works with us or could provide services appropriate to the Museum Society, we may also collect details of relevant interests or skills

How we use your personal data

We will mainly use your data:
• to provide you with information about the Society and Saffron Walden Museum or other matters which may be of relevant interest, including special appeals for funds
• to administer your subscriptions or donations
• to ensure that we know how you may be contacted. It helps us to have a choice of how to contact you in case one method fails
• to communicate with you as a supporter, volunteer, supplier or provider of services

We will not sell your personal details to third parties or share your details with others unless required by law

How we keep your data safe and who has access

We ensure that there are appropriate technical controls in place to protect your personal details.

We will undertake regular reviews of who has access to the information that we hold to ensure that the information is only accessible by appropriate officers or members.

We will make sure that any who carry out work on our behalf meet the same high standards that we adhere to when handling your personal information.

Keeping your information up to date

Please do let us know if your details have changed

Your right to know what we know about you, make changes or to ask us to stop using your data

You have a right to ask us to stop processing your personal data and if it is not necessary for the purpose you provided it to us we will do so.

If you do not wish to hear from us that is fine. Just let us know if you wish contact to cease

You have a right to a copy of the information we hold about you but please be aware that the Data Protection Team may ask you for proof of identity in order to respond.

You are entitled to have personal data rectified if inaccurate or incomplete

Changes to this policy

We may change this Privacy Policy from time to time. If we make any significant changes in the way we treat your personal information we will make this clear on the Saffron Walden Museum Society Ltd website, in our regular news letters or by contacting you directly

If you have any questions, comments or suggestions, please let us know by contacting the Data Protection Team, Saffron Walden Museum Society Ltd, Museum Street, Saffron Walden, CB10 1JL

4 May 2018

Visit our web site at:

Regd. Office: Saffron Walden Museum, Museum Street, Saffron Walden, CB10 1JL Tel: 01799 510333
Directors;  E A Watson, K L Eden, Cllr M Sutton, R Priestley, P Salvidge, S C Sharpe, D Kent
Regd in England no. 6469141:Charity Regd no 1123209

Click this link to read a PDF version of the statement which you can save